Buying your first photocopier? Avoid these 5 common buyer mistakes
Buying your first photocopier doesn’t need to be a stressful task. Though there are lots of choices to make in today’s saturated market, finding the right model for you is merely a matter of avoiding the more common mistakes that photocopier buyers make. This list will highlight the five major errors that afflict many first time copier customers. Just avoid these potential potholes, and you will no trouble find the perfect document handling system for your needs.
- The cheapest price tag is the best value: Though there would appear to be a sound logic to this, it remains a common blunder that can end up costing your company big. The price you pay for a photocopier does not end with the initial purchase cost. It can only be accurately measured by investigating the running costs, including that of consumables such as toner and paper. Some devices are far more efficient in terms of handling these often expensive additional items than other. Make sure you take the time to read up on your systems potential operating costs before you make the buy.
- In the digital age, you may as well just buy a colour copier, even if you don’t really need it: While, undoubtedly, colour multifunctional photocopiers are cheaper and more accessible than ever before, that does not, necessarily, mean they are always a smarter purchase than a mono model. Monochrome toner costs are smaller than their colour equivalents, so, if you have no real need to print regularly in colour, then a black and white system may be a smart purchase.
- The modern photocopier is a complicated device: While, undoubtedly, the increased powerfulness of the modern document handling system has made it a more complicated device to operate than the Xerox machine of old, smart manufacturers are working hard to make them user friendly too. If you buy a high performance Ricoh, Canon, Sharp or Toshiba model, not only will it be capable of handling complicated print jobs it will allow you to execute them at the push of a button.
- Speed is the most important thing of all: Though it is usually the second thing people want to know about a copier (price being number one, obviously), page-per-minute speeds are not quite the be-all-and-end-all when it comes to a systems quality. In truth, a rapid output is only going to be of real use in a commercial printing environment. For example, a 30 pages per minute print speed will be fine for most mid-sized offices.
- If you want real power, you need to go big:The old idea that the bigger a photocopier is, the better it will be is no longer the case. In the digital era, you can pick up a desktop photocopier that will be packed to bursting with top level specifications and features. The days of the huge document handling system that hogs roomfuls of space in your office are long gone.